SECTION I. MEMBERSHIP
1. Active member: Any person who pays dues. Active members
have one vote and must be present at meetings to vote.
Honorary member: Any person who receives membership without paying dues via membership vote of two-thirds majority.
3. Membership is open to W.P.R.A. cardholders.
4. Membership is not transferable.
1. Annual dues of $25.00 will be paid for each membership to cover January
Ist through December 31st.
2. Dues are to be paid at
the first pointed barrel race. Points will not be counted until dues are paid.
3. Nomination fee is $25 per horse due by the May race in order be eligible to receive
awards at yearend.
4. Membership dues for Youth
class are $25.
5. Nomination fee for the Youth class
6. Memberships dues for Peewees
C. Rules Specific to Membership
1. Any outstanding fines or money owed must be paid before joining S.A.B.R.A.
2. Members will sign for a copy of the articles and by-laws when they pay
3. All members are required to read the
by-laws carefully. Lack of knowledge of the Articles and by-laws will not prevent a member from experiencing the consequences
of infractions of said articles and by-laws.
4. A release
form must be signed when dues are paid. If a child is under 18 years' of age, the release must be signed by a parent or guardian
and notarized. This release waives all claims against Arena Owner/Managers, S.A.B.R.A Officers and Members for injuries to
self or livestock, or damage to personal property.
5. Each participant
(member or non-member) by act of entry, waives all claims against the management and S.A.B.R.A. for injuries or property damages
that may occur.
6. Members are responsible for notifying the Secretary
of change of address or phone number.
7. Any member who has a check returned
to SA.B.R.A will be fined $25.00 for each check. The fine and check must be paid before the member will be allowed to enter
the next barrel race. Second bounced check will be on Black List.
No member shall refuse any reasonable request to assist S.A.B.R.A in the proper conduct of its affairs. While conducting S.AB.R.A
affairs, all representatives shall be treated with courtesy, cooperation, and respect. No Person shall direct abusive or threatening
conduct towards any member or officer, and arena owners/managers. Members may be penalized for abusive or threatening behavior,
including using alcohol to excess or use of illegal substances.
9. Complaints against
another member must be in writing, signed and submitted to an Executive Director with a $10.00 fee. The fee will be refunded
If the complaint is upheld. Executive Directors are exempt from the $10.00 complaint fee. The Secretary will send a certified
return receipt requested letter within five (5) days after receiving the complaint and fee, to notify the member who the complaint
is against. S.A.B.R.A. will consider the letter received if the receipt is returned (showing no address change). The Board
of Directors will make a decision based upon the written statements by the complainant, defending member, and any witnesses.
The Secretary will notify both parties in writing of the decision, postmarked no later than three (3) days after review of
the complaint. of the Executive Directors. Anyone requesting to speak will be by the majority vote of those members present.
Upon close of the decision, members present will vote on the complaint decision - the decision will be final. Penalties will
be assessed by the Board of Directors up to $30.00, suspend a member up to one year, or expel the member from membership permanently,
depending upon the severity of the offense. The fine must be paid prior to the defending member to be allowed to enter the
next barrel race.
10. A request for an appeal must be in writing and
submitted to an Executive Director with a $10.00 fee, postmarked within seven (7) days of the postmark of the review decision.
The fee will be refunded should the original decision be overturned. Any new information must be written and submitted to
an Executive Director. At the next regular member meeting, the President will read all written statements, written witness
information, and the written decision 5. Each participant (member or non-member) by act of entry, waives all claims against
the management and S.AB.R.A. for injuries or property damage that may occur.
Complaints against anyone seeking membership require two members to submit a written and signed complaint to an Executive
Director, explaining why the new member would be detriment to S.A.B.RA. At the next regular member meeting, the President
will read the complaint. Discussion (if needed) will be limited to three (3) minutes per person and a majority vote will be
final. The membership fee will be refunded should the membership be revoked.
1. Regular & Special: Notification to all members will
be no later than five (5) days before the meeting. The date, time, place, and agenda will be included in the notification.
Any member may call a special meeting.
on business: Decisions can be made at meetings when a quorum is present. A quorum consists of members who show up to the meeting.
1. Will be
created through a motion by a member and will consist of volunteers and/or appointed members.
2. Each committee will have a chairperson and will report to the Executive Director and
3. Standing committees: Financial Auditing;
Points Auditing; Awards and Donations (chairperson will be an Executive Director); Arenas; and Fundraising.
SECTION II. AMENDMENTS TO BY-LAWS
1. The officers and executive Directors of S.A.B.R.A. will be President, Vice President,
Secretary and Treasurer. The Board of Directors will consist of the Executive Directors. Only members in good standing may
be nominated from the floor at the September meeting. If nominated more than once, the member must decline all but one office.
2. Election will be majority vote at the October meeting.
3. Term will begin after the awards banquet or ceremony and shall serve for one year.
4. An Executive Director may temporarily delegate their duties in an emergency if the membership
B. Executive Directors and Duties
a. Shall be the Chief Executive Director
of S.A.B.R.A. and shall preside at all meetings.
b. Shall have
one vote on a written ballot and will only vote in case of a tie at any other time.
c. Will see that all duties of Executive Directors are performed and will assist or provide direction.
d. Will accept volunteers for standing committees or will
appoint members if necessary.
e. Coordinates volunteers
and/or appointed members to work the arena at each barrel race.
a. Conducts meetings and duties in the absence of the President.
b. Maintains a record of each member's points.
c. In October chairs the financial auditing committee for the Treasurer's
d. Is in charge of reviewing the eligibility
of the horses nominated to classes.
e. Will maintain
files, which includes membership application, nomination forms, copies of registration certificates and/or hauling permits,
and signed releases of liability forms.
a. Maintains a membership list and records attendance meetings.
b. Keeps complete and accurate minutes of all meetings.
Read the minutes and calls the President's attention to any unfinished business.
Maintains S.A.B.R.A records and historical facts of each year's minutes and business transactions.
e. Answers all correspondence promptly, file letters and replies for future reference.
f. Collects and records reports of all committees and written resolutions. Has available
at each regular meeting a copy of minutes of previous meeting, record of committees and copy of the S.A.B.R.A. by-laws.
g. Counts and records the balloting of all voting in the presence of at least one other
Executive Director. Publishes the newsletter once a month which includes: location, time of the next barrel race, previous
barrel race results, point standings, President's editorial, Treasurer's report, copy of minutes of meetings and donation
h. Records entries at barrel races.
and deposits all money, keeps separate record of the income from awards, fundraisers, donations, dues and entry fees,
b. Collects dues, issues membership cards, and any fines.
c. Collects entry fees at barrel races,
d. Maintains a checking account. Executive Directors will be signers on the account.
e. Maintains a petty cash fund for $150.00.
f. Calculates and issues pay-off checks
g. Pays all expenses. Allowable expenses will include office supplies, publicity, awards and barrel race expenses.
Itemized receipts will be obtained and saved for all expenditures.
a. Make decisions on behalf of the membership.
b. Schedule barrel racing dates.
c. Arranges for arenas.
Makes recommendations and reports to membership.
disputes at S.A.B.R.A. events.
f. Board meetings are open
to entire membership. However, only the board members, defendant and plaintiff will allow discussion. Time and place of board
meeting will be placed in the newsletter whenever possible.
Complete official minutes shall be read at the next regular meeting and shall be included in the newsletter.
h. If a board member resigns or misses three (3) membership meetings, the
President will appoint a member until special elections is held. The election will be advertised on the S.A.B.R.A. Web Site.
Nominations and elections will be held at the next meeting.
SECTION III. CLOVERLEAF
1. The Board of Directors will make decisions that need to be made at a barrel race.
2. The time from the electric eye will be made in thousandths.
3. If for any reason the barrels or timers are moved from the measured course, things must
be put in correct order and all contestants who ran on the incorrect course must rerun with no penalty.
4. A five-second penalty will be assessed for knocking over a barrel. Touching
a barrel is permitted. If a barrel is knocked over and sets up on the opposite end, there is a five-second penalty. (A knocked
down barrel gets a participation point.)
5. A point
will be awarded to any member who pays an entry fee, and participates in the barrel race.
of Horse/s. Any member or person/s who mistreats an animal anywhere
on the grounds of a facility in which a Southern Arizona Barrel Racing Associations (SABRA) race is being held may be
declared ineligible, or suspended from SABRA privileges. Depending on the severity of the offense, which is determined
by the Southern Arizona Barrel Racing Association's elected board members, the member or person/s may be expelled from any
SABRA event thereafter. Excessive yanking on a horse’s mouth, excessive spurring and excessive whipping in an aggressive
manner will not be tolerated in the competition setting or anywhere on the grounds of the facility. No electrical devices
of any kind can be used anywhere on the grounds that is used to punish the horse or make them run faster.
8. The contestant will enter the arena when his/her name is called.
9. Raking procedure: If you enter the barrel race after the books are closed,
the established rakes will not be changed and you will run at the end of the class with no rake before your run. Rakes will
be determined by the Board of Directors at each barrel race based on the number of entries and the ground conditions. Each
class will be evaluated separately for rake positions.
10. HORSE SUBSTITUTION: S.A.B.R.A. will asses a $10 office fee for substituting any horse at each race. If
a permanent substitution is needed (if a horse was sold, died, or has a long term injury) the board may allow a permanent
substitution and waive the substitution fee. The substitution fee will never be reimbursed even if the horse winds up being
a permanent substitution. A substitution maybe used twice and then a Vet notice is needed and the substitution is permanent.
The original horse may come back and run time onlies. A member may substitute twice for a nominated Club Horse (Horse A).
The substitution horse (Horse B) will remain the permanent horse after the third time using it as the substitution horse.(Horse
B)If the member wants to bring (Horse A) back after 2 races and continue to run it, this will be discussed among the officers.
A $10.00 substitution fee will be charged each time. At the most that would be $20.00. The substitution fee will be waived
if the owner of Horse A has a vet excuse.
variables exist when a horse needs to be substituted and we try to rules to work with you and your horse and allow the member
to continue to ride and earn points. These rules are being created to keep some questionable manipulation from
11. Two different members may nominate and run the same horse.
Regulation Barrel Pattern
1. Standard course should
be used whenever possible - see diagram. On smaller courses the pattern should be reduced proportionately from a standard
course. Barrels 1 and 2 should be at least 18 feet from the side of the arena and cannot be closer than 15 feet. Barrel 3
should be at least 36 feet from the end of the arena and cannot be closer than 25 feet. In narrow arenas the third barrel
should be at least 15 feet longer than the distance between the first and second barrels. The score line should be at least
45 feet from the end of the arena.
2. Barrels must be 55-gallon
steel drums with both ends closed. No rubber or plastic barrels will be used.
3. When marking the pattern, a lO5-ft measurement must be used. An arc is made from barrel 1 and
2. Where the arc crosses is the placement of the third.
IV. CLASS DIVISIONS
1. Effective 1/1/2008 S.A.B.R.A has changed to an Open 4D format.
The Youth class is for children 15 and under. The payout will be in a 3D format with a one second split between the first
and second division and a two second split between the second and third division.
3. If there are sufficient entries to run the open pole class, the poles will be paid out in a 2D
format with a two second split between the divisions.
SECTION V. ENTRY FEES
All entry fees must be paid at the time of entry. A non-member may enter and will pay the additional non-member fees. The
non-member fee is assessed by person, not by horse.
2. PeeWee riders
will be granted one free time only per show.
3. In the 4D barrel race and Open
Pole Bending; the payout will be equally divided between divisions. For the 4D barrel race, each division will receive equal
money, 25% to each division.
The Vice President will calculate points. A report will be submitted to the Secretary for the S.A.B.R.A.
web site. All entry and points information is subject to review of the auditing committee as requested. Points will be based
on member fast time.
Points are awarded as:
place 9 pt
1. Points are awarded to the rider not the horse.
If a rider changes horses during the year, the rider will keep all points accumulated for that division and the rider may
be subject to the horse substitution fee (see Rules #13).
2. If a member rides
an additional horse, a nomination is then due for the horse in that division, unless the horse is designated as a "non-member
horse" on the entry form. No points are awarded to a "non-member designated horse".
3. If a member rides two or more horses in the same division on the same day, and does not designate "non-member
horse"; the points will be given as a horse/rider combination.
There will be 14 barrel races from January to November scheduled and posted at the beginning of the year. Two shows will be
designated as rain dates. Only the top 11 runs will be counted for each member. If a member runs all 12 barrel races,
one barrel race with the lowest pointed race will drop.
5. All participant
runners will get 1 point.
6. Members must attend 7 of the
12 scheduled races in order to qualify for awards at the end of the year.
Members must work to qualify for year-end awards.
8. Should a tie happen at a monthly
show the points for the tied placings will be added together and then split between the tied riders. (Example- Riders tie
for first. The 10 pts for first and the 9 pts for second are added together (19) and then split between the two riders
(9.5 pts for each rider).
9. Should a tie happen
in points at the end of the year the win shall go to the rider with the most points in that division. Should a tie still
remain the win shall go to the rider who has won the most money throughout the year in that division.
1. Members are responsible to bring to the attention of the
Vice-President any errors in the calculation of points during the year.
Points will be audited in July and prior to the finals by a points auditing committee and reviewed by the Board of Directors.
3. The membership must approve points that are reassigned to correct errors.
SECTION VII. NOMINATIONS
1. The following nomination fees will be required:
a. $25.00 for Open.
$20.00 for Youth
c. No nomination is required for
d. $20.00 for Open Pole Bending.
2. If competing on two or more horses on the same day, a nomination is required
for each horse, unless horse(s) is/are shown as a "non-member horse" on the entry form. No points are awarded to
a non-member horse.
3. Nominations must be postmarked
or delivered by May 31st to the Treasurer or another officer. If the member joins S.A.B.R.A. after February 1st, the member
has three months from the date that member dues are paid to submit their nominations, or by November 1st (which ever comes
4. Any member that does not give a nomination
as stated above is required to pay a $5.00 fine for each month the nomination is late or missing by November 1st.